Information for Presenters

Arrival

Please ensure that you arrive in the presentation room 10 minutes before the start of the session and introduce yourself to the session chair.

Presentation rooms and equipment

All presentation rooms will have a theatre style layout. Each room will have a computer, data projector and projector screen. PowerPoint presentations will be preloaded onto the computer and technical support will be available. PowerPoint will be the standard mode of presentation.  If you have any special needs concerning equipment, please let the conference’s secretary know immediately by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Additional costs will be at the expense of the presenter.


Making your presentation

Paper Presentation Organisers are responsible for determining the length of each presentation in their presentation and ensuring that there is sufficient time (about one-third of the total) for introductions and discussion.

In all other sessions, presenters have 20 minutes presentation time for each paper. Chairs may allow questions seeking clarification after each paper but general discussion will be reserved until all of the papers in the session have been presented.

Making your presentation in 20 minutes requires careful planning. It is not acceptable to run over time and chairs of sessions will require that you finish your presentation within the 20 minutes time-limit. Discussion is an important part of every session and it is important that the amount of time allowed for discussion is preserved.

 
Guidelines for presentations 

• Bear in mind that you are speaking to an international audience some of whom may not be aware of the context and terminology of your education system.
• Preferably, do not read your paper; there are likely to be more details in it than can be expressed in the time available; also, this does not make for lively engagement with the audience.
• Limit your presentation to a few key ideas and issues; do not overload the audience with too much detail—they can read that in your paper. 
• Ensure that any slides are readable; use large standard fonts (for example, Arial or Times New Roman in at least 28 point) and clear figures or diagrams.
• Some excellent advice about making PowerPoint slides can be found on the internet, for example, www.iasted.org/conferences/formatting/Presentations-Tips.ppt
• Rehearse your presentation to ensure a smooth and timed presentation.
• Maintain eye contact with the audience and use simple conversational language.
• Keep to the allocated time of 20 minutes and conclude quickly when time is up—in fact, it is surprising how little is lost by finishing mid-sentence.
• You may wish to provide the chair with suggested questions, in case the audience does not ask any or does not ask relevant ones. 
• Papers will be available on the conference USB stick; we will not be printing papers for distribution at the conference.
• If you wish to give any handouts, please ensure that you bring sufficient copies with you to the conference.
  Deadlines
• PowerPoint presentations are due no later than 31 July 2010 (to allow us time for preloading on the data projector). These should be sent by email attachment to This e-mail address is being protected from spambots. You need JavaScript enabled to view it  
• If you are a symposium organiser, you are responsible for ensuring that all of your presenters submit any papers to you for your submission of them by the due date.  

Please note that by submitting your paper you are granting permission to the IAEA 2009 Conference Organising Committee to publish your paper and abstract in hard copy and electronic form and to place it in the public domain on the IAEA website. Symposium organisers should make sure that all of their presenters are aware of this.

 
General Issues

If you have any queries relating to your presentation before the conference, please contact conference’s secretary at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

If you have any queries during the conference, please ask for assistance at the conference registration desk, which will be staffed throughout the conference.

For more information and updates about the conference, please continue to consult the conference website www.iaea2010.com. The full timetable will be listed on the website.

If for any reason you are unable to participate, please advise the Conference Office by reply email, This e-mail address is being protected from spambots. You need JavaScript enabled to view it , as soon as possible. All presenters are required to register for the conference through the conference website by 30 April 2010, earlybird rates will apply until this date. Failure to register by then will lead to cancellation of the presentation.

As the nominated contact for this submission you will receive all correspondence regarding the above submission and are responsible for communicating this information with presenters and/or author(s).